To get a new passport, you’ll need to complete the relevant application form, provide proof of identity and citizenship, submit recent photographs, and pay the required fees. The process typically takes 3-6 weeks for standard applications, though fast-track services are available for urgent travel needs.
Documents required
Before starting your passport application, you’ll need to gather several essential documents. These requirements vary slightly depending on whether you’re applying for your first adult passport or renewing an existing one.
Primary identity documents
- Birth certificate (full version) or certificate of naturalisation
- Valid UK driving licence or provisional licence
- Current passport (if renewing)
- Marriage or civil partnership certificate (if applicable)
Supporting documentation
- Two identical passport photographs (45mm x 35mm)
- Completed application form (C1 for renewals, C2 for first-time applications)
- Supporting statement from a referee if required
- Previous passport (if replacing a lost or stolen document)
Always check your birth certificate is the full version issued by the General Register Office, as short certificates aren’t accepted for passport applications.
Application process step-by-step
Step 1: Choose your application method
You can apply online through the gov.uk website or by post using a paper application form. Online applications are generally faster and allow you to track progress more easily.
Step 2: Complete the application form
Fill out all sections accurately, ensuring your details match exactly with your supporting documents. Any discrepancies can cause delays in processing.
Step 3: Arrange your photographs
Passport photos must meet strict requirements – they should be in colour, taken against a plain background, and show your full face clearly. Many high street photo shops offer passport photo services.
Step 4: Find a referee (if required)
First-time adult applicants typically need a referee who has known them personally for at least two years. This person must be from an approved profession such as a doctor, teacher, or civil servant.
Step 5: Submit your application
Online applications require you to book an appointment at a Post Office to verify your identity documents. Postal applications should be sent with all required documents to the Passport Office.
Step 6: Pay the fees
Standard adult passport fees are £88.50 for online applications or £100 for postal applications. Additional services like fast-track processing incur extra charges.
Processing times and urgent applications
Standard passport applications typically take 3-6 weeks from receipt by HM Passport Office. However, processing times can extend during peak periods such as spring and summer months.
For urgent travel needs, several expedited services are available:
- One Week Fast Track (£142) – available online with an appointment
- Premium Service (£177) – same-day collection from selected offices
- Overseas Emergency Service – for British nationals abroad
Book fast-track appointments well in advance, as availability is limited, especially during busy periods.
Common mistakes to avoid
Many passport applications are delayed or rejected due to preventable errors. Here are the most frequent issues to watch out for:
Photograph requirements
Ensure your photos meet all specifications – incorrect lighting, shadows, or facial expressions can result in rejection. The background must be plain and light-coloured.
Name discrepancies
Your name on the application must match your supporting documents exactly. If you’ve changed your name through marriage or deed poll, include the relevant certificates.
Incomplete applications
Missing signatures, incomplete sections, or forgotten documents will delay processing. Double-check everything before submitting.
Referee issues
Ensure your referee meets all requirements and is available to respond promptly to any verification requests from the Passport Office.
When should you renew your passport?
You should renew your passport when:
- It expires within 6-9 months (many countries require this validity period)
- You’ve run out of blank pages for visa stamps
- Your appearance has changed significantly since the photo was taken
- The passport is damaged or pages are missing
Many airlines and travel operators recommend renewing passports well before expiry to avoid last-minute complications with international travel plans.
Additional services you might need
When applying for your new passport, consider whether you need any additional services:
Child passports
If you’re travelling with children, they need their own passports regardless of age. Child passport applications require consent from all those with parental responsibility.
Visa services
Depending on your travel destination, you may need to apply for visas separately. Some countries offer visa-on-arrival services, whilst others require advance applications.
Travel insurance
Consider purchasing comprehensive travel insurance before your trip, especially if you’re travelling to destinations with expensive healthcare costs.
Frequently asked questions
Can I track my passport application progress?
Yes, online applications provide tracking facilities through your gov.uk account. You’ll receive email updates at key stages of processing.
What if my passport application is rejected?
The Passport Office will return your documents and explain why the application was unsuccessful. You can reapply once you’ve addressed the issues.
Can I travel whilst my passport application is being processed?
No, you cannot travel internationally whilst your application is being processed, as your old passport will be cancelled when you submit the renewal.
How long is a UK passport valid for?
Adult UK passports are valid for 10 years from the date of issue. Child passports are valid for 5 years.
What happens if I need to travel urgently but don’t have time for standard processing?
Contact the Passport Adviceline on 0300 222 0000 to discuss emergency travel document options or premium processing services available in your area.
Getting a new passport requires careful preparation and attention to detail, but following the correct procedures ensures a smooth application process. Allow plenty of time before any planned travel, gather all required documents beforehand, and consider using online applications for faster processing. With proper planning and the right documentation, you’ll have your new passport ready for your next international adventure.
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